What we do for you
When organizing a conference in the Maastricht Region, the Maastricht Convention Bureau is your partner when it comes to professional and independent information, advice and support. With over 35 years of experience and in cooperation with all the relevant suppliers and knowledge institutes in the area, the Maastricht Convention Bureau helps you find the perfect venue and partners to make your conference a success. Our services are free of charge.
The Maastricht Convention Bureau helps you with both the organizational and content-related aspects of your conference. As a neutral entity, we always look for the best solutions for your event. We will be happy to welcome you to visit the site and introduce you to the most suitable partners.
We will help you gather all the relevant information and quotations and will personally advise you. We work with over 70 partners in the Maastricht Region, in addition to the municipality and knowledge institutes.
This is how we guarantee your success
Get personally acquainted with our team and start your journey to a succesful conference in Maastricht.
Share your requirements/RFP with us and express your personal desires.
We provide you with tailor made advice on the congress venue(s), suitable hotels, social venues, transportation and other regional partners that may be involved.
We connect you with the right scientific experts in the applicable field of expertise (health & life sciences, new materials, technology).
During an inspirational, tailor made site visit, we show you the beauty of the Maastricht region and you’ll experience first hand why we call it ‘city of health and materials’ .
On behalf of the city of Maastricht we will facilitate your organization and your delegates with various complimentary services.
Pre-financing & Guarantee Fund
The Pre-financing & Guarantee Fund (VGF) is intended to give organizers of international, multiple-day conferences in Holland increased financial security. The fund helps conference organizers to cover pre-conference expenses and other financial risks. It encourages organizers to realize conferences. The VGF combines two separate schemes; a pre-financing scheme and a guarantee scheme. VGF offers you the possibility to use these two schemes separately or to combine the two.
The Pre-financing scheme
In the preparatory stages of the conference, the organizer has to deal with various aspects that must be paid for. Examples are the costs for establishing a foundation, a down payment for the accommodation, and expenses incurred for developing marketing tools, such as a brochure, first announcement, or website. As the registration fees will not be received until later, the organizers may not always be able to fund these initial expenses. The prefinancing scheme of the VGF can help to pay these costs.
The Guarantee scheme
All conference budgets have expenses and income. A limited risk only is attached to the costs, because conference organizers can benefit from the knowledge, experience, and the stable infrastructure of the Dutch conference industry. The income, however, is less solid. Most of the income, apart from possible sponsoring, comes from the registration fees of the attendees. This is exactly where the main risk lies for organizers. If the attendance level falls short of expectations, this yields less income, which will impact the overall conference budget. In order to minimize this risk, the VGF offers the possibility of a guarantee.
We gladly assist you in applying for this form of governmental support, please contact our team.